Privacy Policy for Coaches Pick Youth Sports League Management App

Effective Date: July 27, 2025

Privacy Policy Notice

Coaches Pick ("we," "us," or "our") operates the Coaches Pick youth sports league management mobile application (the "App"). This Privacy Policy Notice informs you of our policies regarding the collection, use, disclosure, and protection of information we receive from users of the App. We are committed to protecting your privacy and the privacy of the children and families who use our App, in compliance with applicable laws including the Children's Online Privacy Protection Act (COPPA) and state-specific consumer privacy laws.

Policy Scope

This Privacy Policy applies to all users of the App, including parents, guardians, coaches, league administrators, and youth participants. It covers information collected through the App, our website (if applicable), and related services. This Policy does not apply to information collected by third-party websites or services linked from the App, or practices of companies we do not own or control.

Consent

By downloading, accessing, or using the App, you consent to the collection, use, disclosure, and processing of your information as described in this Privacy Policy. For children under 13, we require verifiable parental consent before collecting personal information. You may withdraw consent at any time by contacting us, though this may limit access to certain App features. Continued use of the App after changes to this Policy constitutes your acceptance of the updated terms.

Purpose of this Notice

The purpose of this Privacy Policy is to provide transparent information about our data practices, help you understand your privacy rights, and explain how we protect your information. This Notice ensures compliance with federal and state laws, empowering you to make informed decisions about using the App.

Certain Definitions

• Personal Information: Any information that identifies, relates to, describes, or is capable of being associated with an individual, such as names, contact details, or location data.
• Sensitive Personal Information: Categories like health data, precise geolocation, or information about children, which receive additional protections under applicable laws.
• Child: An individual under 13 years of age, as defined by COPPA.
• Aggregate Data: Information that has been anonymized or combined so it no longer identifies individuals.
• Service Providers: Third parties that process data on our behalf under strict confidentiality agreements.

Information We Collect

We may collect the following types of information:

• Personal Information: This includes identifiers such as names, email addresses, phone numbers, postal addresses, dates of birth, team affiliations, and payment information (if applicable for registrations or fees). For youth participants, we may collect information such as age, gender, and medical or emergency contact details provided by parents or guardians.
• Usage Data: Automatically collected information about how you interact with the App, including device information (e.g., IP address, device type, operating system), browsing history within the App, pages viewed, time spent on features, and error logs.
• Location Data: If you enable location services, we may collect precise or approximate location information to facilitate features like game scheduling or venue mapping.
• Sensitive Personal Information: This may include health-related details (e.g., allergies or medical conditions for safety purposes) or children's data, collected only with appropriate consent.

We do not knowingly collect personal information from children under 13 without verifiable parental consent, in compliance with COPPA.

Data Use

We use the collected information for the following purposes:

• To provide and maintain the App's services, such as managing league schedules, team rosters, communications, and event registrations.
• To improve the App, including analyzing usage trends, troubleshooting issues, and developing new features.
• To communicate with you, such as sending notifications about games, updates, or promotional materials (with opt-out options).
• To process transactions, if applicable (e.g., league fees).
• To ensure safety and compliance, including verifying ages for youth protection and preventing fraud.
• To comply with legal obligations, respond to law enforcement requests, or protect our rights.

We may use aggregated or anonymized data for research, marketing, or other business purposes. Sensitive personal information is used only for the specific purposes for which it was collected, such as emergency response.

Data Sharing

We do not sell your personal information. We may share information in the following circumstances:

• With Service Providers: Third-party vendors who assist us with operations, such as cloud hosting, analytics (e.g., Google Analytics), payment processing, or email services. These providers are contractually obligated to protect your data and use it only for the services they provide.
• With Partners: Sports leagues, coaches, or other users within the App ecosystem (e.g., sharing team rosters with authorized coaches), only with your consent or as necessary for App functionality.
• For Legal Reasons: If required by law, subpoena, or court order; to enforce our terms; or to protect the safety of users or the public.
• In Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of the transaction.

We require all third parties to respect the security of your personal information and treat it in accordance with the law. We do not share personal information for targeted advertising or profiling purposes.

Data Security Measures

We implement reasonable administrative, technical, and physical safeguards to protect your information from unauthorized access, loss, misuse, or alteration. This includes encryption for sensitive data, secure servers, access controls, and regular security audits. However, no method of transmission over the internet or electronic storage is 100% secure, so we cannot guarantee absolute security. In the event of a data breach, we will notify affected individuals as required by law.

Cookies and Tracking

We use cookies, web beacons, and similar tracking technologies to enhance user experience, remember preferences, and analyze usage patterns. These may include:

• Essential Cookies: Necessary for App functionality, such as session management.
• Analytics Cookies: To understand usage and improve the App.
• Functional Cookies: To remember your settings.

You can manage cookies through your device settings or browser preferences. Disabling cookies may limit App features. We do not use tracking for targeted advertising.

Your Right to Review and Correct Data

You have the right to review the personal information we hold about you and request corrections if it is inaccurate or incomplete. To exercise this right, contact us at the details below. We will verify your identity and respond within a reasonable timeframe, typically 45 days. Additional rights are outlined in the "Your Rights and Choices" section.

Your Rights and Choices

In addition to the right to review and correct data, you have the following rights regarding your personal information:

• Access: Request access to your data.
• Deletion: Request deletion of your data, subject to legal retention requirements.
• Opt-Out: Unsubscribe from marketing communications or disable cookies/location tracking via App settings.
• Parental Rights: Parents or guardians can review, delete, or refuse further collection of their child's information.

To exercise these rights, contact us at the details below. We may require verification of your identity. We do not discriminate against users for exercising their rights.

Protection of Children's Data

Our App is designed for youth sports leagues, and we take the protection of children's data seriously. We comply with COPPA and other applicable laws regarding children's privacy. Key aspects of our policy include:

• Age Restrictions and Consent: We do not knowingly collect personal information from children under 13 years of age without verifiable parental consent. For users between 13 and 18, we may require parental involvement for certain features. Parents or guardians must provide consent through a verifiable method (e.g., email confirmation or credit card verification) before we collect, use, or disclose a child's personal information.
• Types of Children's Data Collected: For youth participants, we collect only the information necessary for App functionality, such as name, age, gender, team details, and emergency contacts. We do not collect sensitive data like biometric information unless explicitly required for safety (e.g., allergy details) and with consent.
• Use and Disclosure: Children's data is used solely for providing App services, such as roster management, scheduling, and safety communications. We do not use children's data for targeted advertising or behavioral tracking. Disclosure is limited to authorized parties (e.g., coaches or league officials) and only with parental consent.
• Parental Controls and Rights: Parents have the right to review their child's information, request its deletion, revoke consent at any time, and refuse further collection or use. We provide tools in the App for parents to manage their child's profile and privacy settings.
• Data Minimization and Retention: We collect only the minimum data required and retain it only as long as necessary for the purposes outlined (e.g., during the league season). Upon request or when no longer needed, we securely delete or anonymize children's data.
• Security Measures for Children's Data: We apply enhanced security protocols for children's information, including restricted access, encryption, and regular audits to prevent unauthorized access.
• Notification of Breaches: In the event of a data breach involving children's information, we will notify affected parents or guardians promptly, in accordance with legal requirements.

If we discover that we have inadvertently collected personal information from a child under 13 without consent, we will delete it immediately. Parents can contact us at any time to discuss or manage their child's data.

Notice of Certain Consumer Rights (for Residents of CO, CT, DE, IA, MN, MT, NE, NH, NJ, OR, TN, TX, UT, and VA)

This section supplements the rest of our Privacy Policy and provides additional information for residents of Colorado, Connecticut, Delaware, Iowa, Minnesota, Montana, Nebraska, New Hampshire, New Jersey, Oregon, Tennessee, Texas, Utah, and Virginia ("Applicable States"), in compliance with their respective consumer privacy laws (e.g., Colorado Privacy Act, Connecticut Data Privacy Act, etc.).

Categories of Personal Information Collected

In the past 12 months, we have collected the following categories of personal information:

• Identifiers (e.g., name, email, phone number, postal address, IP address).
• Personal information categories (e.g., date of birth, payment information).
• Protected classification characteristics (e.g., age, gender).
• Commercial information (e.g., registration or transaction records).
• Internet or other electronic network activity (e.g., usage data, browsing history in the App).
• Geolocation data (e.g., approximate or precise location if enabled).
• Sensitive personal information (e.g., health data like allergies, children's data).

Sources of Personal Information

We collect this information:

• Directly from you (e.g., during registration or profile creation).
• Automatically through your use of the App (e.g., via cookies or device data).
• From third parties (e.g., payment processors or sports partners, with consent).

Purposes for Collection and Use

We collect and use personal information for the business purposes described in the "Data Use" section, such as providing services, improving the App, and ensuring safety. We do not use sensitive personal information beyond the purposes permitted by law, such as for service provision without further consent.

Sharing and Disclosure

We disclose personal information to service providers, partners, and for legal reasons as described in the "Data Sharing" section. We do not "sell" personal information as defined under Applicable State laws. We do not share personal information for targeted advertising or profiling in furtherance of decisions that produce legal or similarly significant effects.

Retention

We retain personal information only as long as necessary to fulfill the purposes for which it was collected, comply with legal obligations, or resolve disputes (e.g., during the active league season plus a reasonable period thereafter).

Your Rights

If you are a resident of an Applicable State, you have the following rights, subject to verification and legal exceptions:

• Right to Know/Access: Request details on the categories of personal information collected, sources, purposes, and third parties it was shared with, as well as specific pieces of your personal information.
• Right to Correct: Request correction of inaccurate personal information.
• Right to Delete: Request deletion of your personal information.
• Right to Opt-Out: Opt out of the sale or sharing of personal information (though we do not sell or share for targeted advertising), or opt out of targeted advertising or profiling (if applicable).
• Right to Limit Use of Sensitive Personal Information: Limit use to necessary purposes (we already adhere to this).
• Right to Non-Discrimination: We will not discriminate against you for exercising these rights, such as by denying services or charging different prices.

Certain states (e.g., Minnesota, Oregon) may provide additional rights, such as requesting a list of specific third parties to whom information was disclosed.

How to Exercise Your Rights

To submit a request, email us at info@coachespick.com or use any in-App request form (if available). Include sufficient details to verify your identity (e.g., name, email, state of residence). We will respond within 45 days (extendable by 45 days if needed), free of charge up to twice per year. Authorized agents may submit requests on your behalf with proof of authorization.

Appeals

If we deny your request, you may appeal by contacting us at info@coachespick.com within 45 days of the denial. We will respond to appeals within 60 days. If unsatisfied, you may contact your state's attorney general.

We honor Global Privacy Control (GPC) signals for opt-out requests where applicable.

International Data Transfers

If you are located outside the United States, your information may be transferred to and processed in the U.S., where data protection laws may differ. By using the App, you consent to such transfers.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of material changes via email or in-App notice. Your continued use of the App after changes constitutes acceptance of the updated policy.

Contact Us

If you have questions about this Privacy Policy or our practices, please contact us at:

Coaches Pick
Email: info@coachespick.com
Address: 5471 Spring Hill Drive, Spring Hill, FL 34606

This Privacy Policy is governed by the laws of the State of Florida, USA.